ASUCD Jobs - Whole Earth Festival: Coordinator 2 (DEI 2, Food Booths 2, Publicity 2) (2025)

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Contact Information

Name: Katherine Krinsky

Email: directors@wef.ucdavis.edu

Description

Payrate: $16.75/hr

Payrate Stipend: No

Work Study: No

Resume Required: Yes

Options: N/A

Term

Hours per Week: 6 hrs/wk (Questions regarding hours and weeks paid, please contact the Controller)

Start Date: Jan. 6, 2025

End Date: May 16, 2025

Logistics

Job Number: 0021-6043-2024

Last Date to Apply: Oct. 23, 2024

Purpose

The Whole Earth Festival began in 1969 as a small art class project (“Art Happening”) on the UC Davis Quad. Students would teach visitors about the realms of activism, wellness, and environmental sustainability in an interactive and creative way. Following the United Nations’ recognition of Earth Day in 1970, the event was renamed to the Whole Earth Festival, fondly nicknamed ‘WEF’. WEF has since evolved into a free 3-day student-run event, attracting over 30,000 visitors annually on Mother’s Day weekend.

*-*-*-*-*-* NOTE: Employment of nonresident is strictly regulated by Federal Law. Visas do not confirm legal stay or employment eligibility. Please consult with your SISS International Student Advisory to confirm eligibility. For more information contact the SISS Office at (530) 752-0864.*-*-*-*-*-*

As a WEF staff member, your purpose will be threefold:

1. You are responsible for an aspect of the festival.
2. You are responsible for contributing your perspective to the Whole Earth Festival community with intentions of respect, inclusivity, and education.
3. You are responsible for having an open and respectful mind to all perspectives within and outside of the Whole Earth Festival community.

On WEF staff, we will work together, we will learn from one other, we will laugh and sweat and problem-solve together. We are excited to collaborate on WEF’s continuing evolution with you!

*There are multiple different specific staff positions that fall under ‘Coordinator 2’, based on the amount of hours each staff position will work weekly. Please specify which of the following positions you are applying for when answering the supplemental application questions:

-Diversity, Equity, and Inclusion (DEI) Coordinator (2): The DEI coordinators will focus on ensuring that staff, festival attendees, performers, and vendors of different backgrounds are empowered and supported throughout the year, whether that be in meetings, on our media platforms, and during the festival. This is a relatively new position to the festival and we are excited to grow the festival with you!

-Food Booths Coordinator (2): The Food Booths Coordinators are responsible for researching and recruiting vegetarian food vendors to attend the festival. In addition, you will help facilitate and manage the food booths during the festival.

-Publicity Coordinator (2): The Publicity Coordinators serve as the marketing chair for the festival, frequently reaching out to the Davis community and beyond to encourage excitement and attendance to the festival. You will be responsible for running the Whole Earth Festival social media accounts, as well as updating our website.

If you wish to apply for multiple positions, please explain your experience and skillset as they pertain to each position you are applying for when answering the supplemental questions.

Duties

As a part of ASUCD, you agree to subscribe to the ASUCD Newsletter.

Obligations for ALL Whole Earth Festival staff members:

• Attend weekly meetings beginning Winter Quarter until the festival
• Must be available for the entire weekend of the festival: May 9-11, 2025
• Must commit to helping set up and clean up on the days leading up to the festival (May 7 & 8, 2025) and the day after the festival (May 12, 2025)
• Submit monthly reports to the WEF directors and complete a staff report for your position before your time in the role ends

-Diversity, Equity, and Inclusion (DEI) Coordinator (2):

• Consult with staff on all DEI concerns and questions
• Help foster a more diverse and inclusive environment at the festival
• Collaborate with on campus cultural/ethnic organizations
• Review crafts, foods, education, and service booths and work alongside Crafts Booth, Food Booths, Service Booths and Education Space coordinators
• Brainstorm and plan speakers/activities/details to make the festival more culturally empowering and educational

-Food Booths Coordinator (2):

• Manage the food booths applications process
• Collaborate with the campus Fire Department, Risk Management, Grounds, and Facilities to ensure that all food vendors are in compliance with university policy
• Collaborate with the Logistics Coordinators to coordinate ice sales to the vendors during festival
• Collaborate with staff on the layout for the food booths
• Attend meetings with University Department heads and the WEF directors
• Oversee the food booths and be responsive to the needs of the food vendors during the festival
• Assist food vendors with set up and clean up before and after the festival

-Publicity Coordinator (2):

• Actively publicize for Whole Earth Festival on campus and through the local community
• Actively update the Whole Earth Festival social media and website
• Create festival merchandise to help with publicity for tabling
• Assist Chaos Control Coordinators in finding events to table for the festival and volunteer recruitment
• Assist Chaos Control Coordinators in tabling for the festival
• Responsible for printing flyers for the festival and Chaos Control
• Publicize live coverage of the festival on Whole Earth Festival social media

Skills

• Knowledge/familiarity with Google Drive and its functions
• Organizational skills
• Punctual
• Collaborates well with others

-Diversity, Equity, and Inclusion (DEI) Coordinator (2):

• Knowledgeable on cultural appropriation
• Strong communication and organizational skills
• Experience in social activism preferred
• Experience with on campus cultural/ethnic organizations preferred
• Experience with cultural insensitivity and difficult individuals/groups preferred

-Food Booths Coordinator (2):

• Timely and effective communication
• Customer service experience preferred

-Publicity Coordinator (2):

• Interest in marketing/social media
• Experience with design preferred
• Experience with social media and/or website editing preferred

Supplemental Questions

1. Please list previous experience as it pertains to this position.
2. Describe why you are qualified for this position and how it relates to your interests.
3. Please briefly discuss the role of theUC Davis Principles of Communityand your understanding of diversity and cultural competency.

Approved ___________________________________________________________________________ Date ____________________________

All student assistant positions are subject to all entitlements in Policy & Procedures for Staff Member (PPSM). See PPSM Policy & Procedures 3, Exhibit A and Exhibit B. Volunteer positions are subject to all entitlements in Policy & Procedure Manual 380 – Section 08, Volunteer Services. UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) is strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.